Why Traditional Visitor Books Don’t Work Anymore
Manual entry books at reception look simple but cause real problems:
- Handwriting is unclear and inconsistent
- No way to quickly search past visitors
- Anyone can see previous visitors’ names and phone numbers
- No integration with access control or security systems
In a world of compliance, audits and security threats, this approach is no longer enough.
Core Components of a Smart Visitor System
A modern visitor management system usually includes:
- Digital registration on kiosk, tablet or web form
- Identity verification with photo, NID/passport or corporate ID
- Badge or RFID card issuance with access level rules
- OTP/QR-based entry for short-term access
- Real-time dashboard for security and admin teams
Face + RFID + OTP: Working Together
A powerful setup can combine all three:
- Face recognition – verify the person at entry/exit, detect watch-listed faces
- RFID card – control which floors/zones the visitor can access
- OTP/QR – send a one-time code/link for quick registration and check-in
This hybrid model balances security with convenience, especially in corporate offices and industrial sites.
Pre-Registration and Host Notifications
With pre-registration, employees can invite visitors in advance:
- Visitor receives an email/SMS with QR or OTP
- On arrival, scanning the code auto-fills their information
- The host gets instant notification via SMS, email or WhatsApp
This reduces waiting time at reception and improves the visitor’s first impression.
Security & Compliance Benefits
Smart visitor systems help you:
- Know exactly who is inside the building at any time
- See historical logs for audits or investigations
- Restrict visitors to only approved areas
- Integrate with CCTV and access control hardware
OnnetBD IT’s Smart Visitor & Access Control
Our visitor management platform offers:
- Face/QR/OTP/RFID-based check-in
- Zone and time-based access policies
- Photo capture, badge printing and watchlist alerts
- Live dashboard for security + exportable reports
👉 Learn more on our Smart Visitor & Access Control page or book a live demo with the OnnetBD IT team.